Cancellation Policies
Terms & Conditions
Cancellation Policy
Cancellation fees will be applied per person according to the following schedule, based on the date we receive your written notification:
Cancellations initiated by the participant received by email or phone call to UTV Overnights with more than 60 days notice before tour start date will receive their deposit as a credit to be used towards future tours with UTV Overnights. The credit expires 1 year after issued.
Cancellations initiated by the participant received by email or phone call to UTV Overnights with 60 or less days notice before the tour start date will forfeit their deposit as a cancellation fee. Any balance payments can be held on file as a credit to be used towards future tours and services with UTV Overnights. The credit expires 1 year after issued.
Cancellations initiated by the participant received by email or phone call to UTV Overnights with 30 or less days notice before the tour start date will forfeit their deposit and any balance payments as a cancellation fee.
Cancellations initiated by UTV Overnights due to conditions beyond their control including but not limited to fires, weather, terrorism, civil strife, floods, earthquakes, or natural catastrophes, etc. will be credited towards a future trip in full amount of balances paid.
No refunds will be provided for any reason for an unused portion of a trip once the trip begins, including if you leave a trip for any reason or have to be removed from a trip. The trip price is a package cost and refunds and credits are not available for services not used.
There are no exceptions to this cancellation and refund policy, including for reasons related to weather, terrorism, civil strife, personal, family or medical emergencies or any other circumstances beyond our control. For this and other reasons, we encourage you to purchase trip cancellation and interruption insurance and travel protection (i.e., travel medical insurance and emergency evacuation services).
UTV Overnights is not responsible for expenses incurred by Participants in preparing for a trip (eg. nonrefundable advance purchase air tickets, equipment, etc.) or for any additional arrangements pre- or post-departure date. The term applies whether the tour is altered, modified, or canceled by us or by you for any reason.
Our trip minimum is 4 people, if the trip does not hit the minimum you will be notified and new trip departure dates will be available to you. Because the tour may be canceled when a minimum number of Participants have not signed up, we recommend that you either purchase refundable air tickets or wait until we have confirmed with you approximately 3 months prior to the tour that we have a sufficient number of Participants.
Terms & Conditions
Waiver
PARTICIPANT AGREEMENT, WAIVER, RELEASE AND ASSUMPTION OF RISK TEST
In consideration of the services of UTV Overnights, their agents, owners, officers, volunteers, employees, and all other persons or entities acting in any capacity on their behalf of UTV Overnights, I hereby agree to release, indemnify, and discharge UTV Overnights, on behalf of myself, my spouse, my children, my parents, my heirs, assigns, personal representative and estate as follows:
1. I acknowledge that my participation in UTV driving, hiking, camping, backpacking and any other activity entails known and unanticipated risks that could result in physical or emotional injury, paralysis, death, or damage to myself, to property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity.
The risks include, among other things: accidents involving other UTV's, or any other vehicles; collision with fixed or movable objects; injuries or accidents involving contact with the vehicle; falls from the machine; the negligence of other operators of motor vehicles or myself; accidents involving the hazards of walking on uneven terrain, weather conditions; head injuries can occur; slipping and falling; falling objects; exhaustion; exposure to temperature and weather extremes which could cause hypothermia, hyperthermia (heat related illnesses), heat exhaustion, sunburn, dehydration; water hazards and accidental drowning; exposure to potentially dangerous wild animals, insect bites, and hazardous plant life; pinches, scrapes, twists and jolts, scratches, bruises, sprains, lacerations, fractures, concussions, or even more severe life threatening hazards; equipment failure; and improper lifting or carrying; my own physical condition, and the physical exertion associated with this activity; accidents or illness can occur in remote places without medical facilities and emergency treatment or other services rendered; consumption of food or drink; the condition of roads, terrain, or highways and accidents connected with their use. Furthermore, UTV Overnights personnel have difficult jobs to perform. They seek safety, but they are not infallible. They might be unaware of a participant's fitness or abilities. They might misjudge the weather or other environmental conditions. They may give incomplete warnings or instructions, and the equipment being used might malfunction.
2. I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks.
3. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless UTV Overnights from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use of UTV Overnights equipment or facilities, including any such claims which allege negligent acts or omissions of UTV Overnights.
4. Should UTV Overnights or anyone acting on their behalf, be required to incur attorney's fees and costs to enforce this agreement, I agree to indemnify and hold them harmless for all such fees and costs.
5. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I am willing to assume the risk of any medical or physical condition I may have.
6. In the event that I file a lawsuit against UTV Overnights, I agree to do so solely in the state of Utah, and I further agree that the substantive law of that state shall apply in that action without regard to the conflict of law rules of that state. I agree that if any portion of this agreement is found to be void or unenforceable, the remaining document shall remain in full force and effect.
By signing this document, I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against UTV Overnights on the basis of any claim from which I have released them herein. I also agree that this document is valid for subsequent visits and participation at UTV Overnights.
I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.
PHOTO/VIDEO RELEASE:
Participant hereby grants to the Hosts, its representatives, and employees the right to take photographs and video of Participant in connection with Participant's participation in the Programs. Participant hereby authorizes the Hosts to copyright, use, and publish the same in print and/or electronically. Participant hereby agrees that the Hosts may use such photographs and video of Participant for any lawful purpose, including but not limited to publicity, illustration, advertising, video and web content for UTV Overnights or partner brands and projects.
MEDICAL EVACUATION:
The participant certifies and agrees that in the event of a medical evacuation, they are financially and legally responsible for any costs associated with that evacuation. This includes, but is not limited to vehicle or helicopter transportation, hospital fees, return to home transportation fees, loss of earnings, etc.
PERSONAL RESPONSIBILITY:
The Participant certifies that he/she has no physical or mental condition that precludes him/her from participating in the Programs and that he/she is not participating against medical advice.
The Participant certifies and agrees that they can be removed from the participating activity at any point by a UTV Overnights staff member for any reason, and will personally incur all costs associated with doing so. No refunds will be admitted for the early removal.
If helmets are recommended for use while participating in the Programs, and Participant chooses not to wear a helmet, he/she does so at his/her own risk and accepts full responsibility for any injury that results.
The Participant understands that his/her participation in the Programs is voluntary and further understands that he/she has the opportunity to inspect the Hosts's equipment and location before any participation.
The Participant understands that he/she is obligated to follow the rules of the Programs and that he/she can minimize his/her risk of injury by doing so and through the exercise of common sense and by being aware of his/her surroundings.
If, while participating in the Programs, the Participant observes any unusual hazard, which he/she believes jeopardizes his/her personal safety or that of others, he/she will remove himself/herself from participation in the Programs and immediately bring said hazard to the attention of the Hosts.
I hereby agree that I will explain to my child that the risk of injury while participating in the Programs can be reduced by following the rules and through the use of common sense and good judgment.
To the extent that any portion of this Agreement is deemed to be invalid under the law of the applicable jurisdiction, the remaining portions of the Agreement shall remain binding and available for use by the Hosts and its counsel in any proceeding.
DAMAGE POLICY:
We are committed to providing top-quality machines for all our clients as such your machine will be presented to you in sound mechanical condition with any aesthetic bumps and bruises documented. At the end of the ride we will document a post-ride evaluation of the machine.
What you are responsible for:
-Any crash-related damage.
-Broken and cracked components.
-Any damage related to a crash or improper use.
-Transportation of inoperable machines to our warehouse
What you're not responsible for:
-Normal scrapes and scratches brush scraping body panels on UTV's
-Internal mechanical damage not related to a crash.
-Regular wear and tear (tire, brake and drive train wear).
You have a $33 dollar insurance fee per day. There is a $2,000 dollar damage deposit this does not mean if more damages are done that you will not have to pay more you will be charged for additional damages if exceeds $2,000 dollars. You agree that purchasing the insurance does not fully cover damages. UTV crash related damages if UTV is damaged beyond repair you're responsible up to the full replacement value of the machine.
**UTV Machine recovery/towing charges if required are billed additionally up to a $2,500 charge and are NOT covered by insurance.**
I HAVE READ AND UNDERSTAND THIS AGREEMENT AND I AM AWARE THAT BY SIGNING THIS AGREEMENT I MAY BE WAIVING CERTAIN LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE.
